EO 13693 – How Will Federal Fleets Comply With New Emissions Requirements?

 In Green Fleet

On March 19, 2015, President Barack Obama signed Executive Order 13693, laying out aggressive targets and major directives for federal agencies to curtail greenhouse gas (GHG) emissions 40 percent by 2025.

A major part of that order relates to roughly 650,000 fleet vehicles used by federal agencies—nearly as many as are found in all private business fleets combined. Naturally, an emissions footprint that large would be a prime target in the United States’ pledge to reduce overall GHG emissions at least 26 percent compared to 2005 levels by 2025. Any federal fleet with 20 or more vehicles must follow the order.

Some of the key goals relating to federal fleet plug-in vehicles are:

  1. Cut per-mile pollution from fleets by 30 percent from 2014 levels by 2025.
  2. Increase purchases of all-electric and plug-in hybrid vehicles to 20 percent of new acquisitions by 2020 and 50 percent by 2025.
  3. Implement new fleet management tools such as telematics to study vehicle use, efficiency and other areas impacting emissions and cost reductions.
  4. Standardize fleet data reporting so that it can be added and analyzed as part of several central databases.
  5. Plan and build charging infrastructure required to support plug-in vehicle acquisitions.
  6. Optimize fleet inventory by identifying and eliminating unnecessary vehicles.

Federal agencies must also rely on renewable energy for a quarter of their power by 2025. Plug-in vehicles, which can be coupled to solar panels or scheduled to charge during times of day when renewables make up a higher portion of the power mix, can also help in meeting this goal.

Need help meeting these objectives? FleetCarma can help.

The Deadline for Telematics is Approaching

Central to this effort is a mandate that all agencies implement asset-level data collection (known more commonly as telematics) in all new vehicles by no later than the 2016 reporting cycle. With that deadline approaching fast, fleets should be ready to implement telematics on all new acquisitions by the end of this year.

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Telematics systems record a number of varieties of data that wouldn’t otherwise be possible to monitor in individual vehicles.

GSA Telematics requirements for Executive Order 13693

Via GSA Fleet Solutions website.

This data is to be maintained via an agency’s Fleet Management Information System (FMIS) and submitted to fulfill reporting requirements. Studying the FMIS, fleet managers can craft plans to optimize efficiency, emissions, fuel cost, charging station placement, duty cycles, fleet size, and maintenance. Properly implemented telematics systems will not only ensure compliance with Executive Order 13693, but will make fleets run smoother and cheaper.

The General Services Administration (GSA) facilitates fleet purchase and leasing for most light-duty, non-tactical vehicles in the government fleet. The GSA has a blanket purchase agreement with a single telematics provider, meaning that any system installed in a vehicle purchased through the GSA must be through that provider.

Reporting Requirements

In order to meet Executive Order 13693’s ambitious emissions targets, agencies will need to submit data to a number of different systems, as well as reports to bodies like the GSA, DOE and OMB.

Federal Motor Vehicle Registration System

This system dates back to 2008 and requires agencies to register all federally owned or leased vehicles displaying government plates with the General Services Administration (GSA).

Federal Automotive Statistical Tool (FAST)

Each year, the GSA and DOE create the Federal Fleet Report based on data collected and organized under the FAST system. The system allows agencies to compare their annual fuel use and ensure that they’re meeting emissions targets using The Federal Fleet Inventory Tool. Each agency is responsible or uploading the necessary data using three spreadsheets available online.

GSA fuel card

The GSA fuel credit card can track gasoline purchases or EV charging.

Fleet Sustainability Dashboard (FleetDASH)

Government agencies issue employees special credit cards to pay for and track fuel purchases. FleetDASH was developed to aggregate and organize data from those fuel transactions to help agencies track and analyze their fuel use. These fuel cards are now compatible with all GSA-approved charging stations. There’s no need to submit reports to FleetDASH, but agencies can log in to access their data at the Department of Energy’s Fleet Sustainability Dashboard.

Vehicle Allocation Methodology (VAM)

In order to shrink government fleets and better match the right fuels to the right duty cycles, each agency must create and VAM that sets specific criteria for what are and are not “mission essential vehicles.” The GSA suggests considering the following criteria in the methodology:

“1) Mission; 2) Historical/ expected miles of use per vehicle; 3) Historical/ expected hours of use per vehicle; 4) Ratio of employees to vehicles; 5) Frequency of trips per vehicle; 6) Vehicle function; 7) Operating terrain; 8) Climate; 9) Vehicle condition, age, and retention cycle; 10) Vehicle down time; 11) Needed cargo and/or passenger capacity; 12) Required employee response times; 13) and Greenhouse gas emission level of the vehicle.”

Fleet Management Plan

Once the VAM has been created, each agency must complete a utilization survey. Based on the results of the survey and the methodology, the agency should be able to establish its “optimal fleet inventory.” Upon reviewing these results, vehicle distribution and procurement schedules, the agency will add adapt them into its Fleet Management Plan, spelling out how optimal inventory will be reached.

Expanding Plug-in Purchases

Under the president’s order, federal fleet purchases of passenger vehicles must be comprised of at least 20 percent plug-in vehicles by 2020, increasing to 50 percent by 2025. That’s quite a ramp-up for a nascent technology that’s still in the testing phase as far as wide-scale government fleet adoption. In order to meet these goals, fleets will need to:

  1. Rapidly evaluate existing use patterns
  2. Identify opportunities for plug-ins and select the best models
  3. Right-size the total number of vehicles they operate
  4. Install charging infrastructure
  5. Establish optimal charge schedules and duty cycles

How FleetCarma Can Help

Telematics are a vital tool in all of these evaluations. We can help you assess how your current fleet is being used, determine which plug-in models are best suited to replace your existing conventional vehicles, monitor when and where EV charging takes place, optimize your charging schedule, and provide a number of other insights key to implementing any emissions-reducing program.

Just drop your name and email below if you’d like to start the dialogue.

For more information about federal fleet compliance with Executive Order 13693, check out these Implementing Instructions from the Office of Federal Sustainability .

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